Boarding House & Kos Management Software
Run Kos and Boarding-House Operations in One Platform
EWWD builds boarding house management software that connects a public room catalog and booking site with an operations dashboard and a tenant self-service portal. Rooms, leases, monthly invoices, Midtrans or Xendit payments, WhatsApp OTP and reminders, maintenance requests, deposits, reports, and white-label branding can share one property-scoped system.
Problems This Solution Addresses
- Room availability, bookings, and leases live in spreadsheets, chat, and paper notes.
- Monthly invoicing and overdue follow-up depend on manual reminders.
- Tenants lack a trusted channel to view bills, pay online, or report maintenance.
- Multi-property operators cannot brand or scope operations per kos location.
Implemented Capability Pattern
- Public marketing site with room catalog, filters, galleries, and survey booking
- Admin dashboard for properties, rooms, renters, leases, invoices, payments, and bookings
- Tenant portal with WhatsApp OTP login, invoices, online checkout, and maintenance requests
- Midtrans or Xendit payment gateway plus cash, transfer, e-wallet, and QRIS recording
- Automated monthly invoicing, overdue WhatsApp reminders, and lease-renewal alerts
- White-label multi-brand theming, RBAC, audit logs, analytics, and CSV/PDF exports
When This Solution Is a Fit
- Kos and boarding-house owners replacing spreadsheets and WhatsApp admin
- Multi-property operators needing branded sites and scoped staff access
- Teams that need Indonesian payments, WhatsApp workflows, and tenant self-service
How EWWD Approaches Implementation
- Map the current workflow, users, decisions, exceptions, and source systems.
- Define a practical first release with explicit evidence, security, and integration requirements.
- Validate the workflow with real users, then release and improve it in measured stages.
Related Project Proof
EWWD Product/Demo
Frequently Asked Questions
Can one platform serve multiple kos properties with different brands?
Yes. The Manajemen Kos reference architecture supports multi-property data scoping plus white-label brands with custom domains, colors, logos, and GA4. Staff can be limited to assigned properties through RBAC.
Which payment methods are supported?
The platform can integrate Midtrans Snap and Xendit for online checkout, and admins can still record cash, transfer, e-wallet, or QRIS payments manually. The exact gateway depends on merchant account, settlement, and webhook requirements.
How do tenants log in and pay?
Tenants receive a privacy-preserving WhatsApp OTP, then can view leases and invoices and pay through the payment gateway from the portal. Overdue invoice reminders can also be sent by WhatsApp on a schedule.
Can existing tenant and room data be migrated?
Yes, after data quality, identifiers, occupancy status, open invoices, and deposit rules are agreed during discovery. Import scope and reconciliation are defined before go-live.
Related Articles
Boarding House and Kos Management Apps: Rooms, Leases, Billing, and Tenants
What an aplikasi manajemen kos needs to cover—public room catalogs, leases, monthly invoices, Indonesian payments, WhatsApp workflows, and staff roles.
Read ArticleMap Your Kos Operations Workflow
Discuss your process, bottlenecks, and the right software approach.